BYLAWS of Chinese American Chromatography Association (CACA)
ARTICLE I: Name, Address and Geographical Area Served
- Name: Chinese American Chromatography Association (CACA)
- Formation Date: May 12, 2008
- Geographical area: Mainly United States, but membership opens to any where in the world
- Address: There is no office address for the Association
ARTICLE II: Purpose and Objectives
Section 1. Formation Purpose
With the increasing number of Chinese separations scientists in the United States, there have been more and more requests to form an association for networking, sharing, and helping each other scientifically and professionally between Chinese fellows. The Chinese American Chromatography Association (CACA) is formed by a group of interest technical personnel from both private and public sectors (academics, industries and research institutions) mostly working in the separation or separation related area. The first informal lunch gathering meeting was held at the conference of HPLC’1998 in St. Louis, USA. The second informal lunch gathering meeting was held at the conference of HPLC’2006 in San Francisco, USA. The results demonstrated growing interests and a very positive feedback, and provided a foundation for the establishment of this association. This organization is not for profit and concentrates on the technical matters, sharing of information knowledge, discussion on career developments, and know-how in the areas of separation sciences and laboratory practices, particularly in the area of chromatography.
Section 2. Objectives
The objectives of the Chinese American Chromatography Association (CACA) are as follow:
- Providing a platform for sharing technical information in the area of separation sciences and laboratory practice within the United States and internationally.
- Providing a network for sharing experiences and helping each other in career developments.
- Providing a representation interacting and developing cooperative relationships with other Chinese separation scientists related organizations in other areas of the world, particularly in the mainland China, Taiwan, and Hong Kong.
Section 3. Activity Formats
Due to the broad geographic locations of the members, the activity format focuses on the gathering in major related conferences. An internet website (to be established) is utilized as a main means of information sharing. The establishment and the use of the website are determined by the Executive Committee and/or by the Association President in case if it is not practical to obtain a decision from the Committee, but an update to the Committee shall be made at the immediate next Committee meeting or via emails.
ARTICLE III: Membership
Section 1. Members
Members of the Association are mainly the Chinese scientists from all separation related fields in the United States of American. The separation scientists from other nationalities and other parts of the world are also welcome to join. The membership is on a voluntary basis and free of charge; however, a registration of a new member with minimum information and subsequent log-in are required. A membership list shall be maintained by the Association Secretary. The use of the members’ information is determined by the Executive Committee and/or by the Association President in case if it is not practical to obtain a decision from the Committee, but an update to the Committee shall be made at the immediate next Committee meeting or via emails.
Section 2. Privileges of Membership
All members shall be privileged to participate in the affairs and activities of the Association and to have the access to the information shared on the website and in the gathering meetings for networking and helping each other both scientifically and professionally.
Section 3. Dues
There are no dues for the members and the membership is free of charge. Any future changes in dues shall be established by the Executive Committee.
ARTICLE IV: Executive Committee
Section 1. Executive Committee Member and its eligibility
The Executive Committee Members must be the members of the Association, completely voluntary, and not compensated monetarily by the Association. The initial Committee Members are formed voluntarily and/or by recommendations. The future Committee Members are selected through recommendation by at least one acting Committee Member and a subsequent approval by the Committee with at least a 60% votes.
Initial Executive Committee Members: (1) Dr. Ning Mu, (2) Dr. Tingyu Li, (3) Dr. Stacey Ma, (4) Prof. Dr. Ed Yeung, (5) Dr. Yung-Lin Chen, (6) Dr. Chuping Luo, (7) Ms. Helen Gu, (8) Dr. Wu Chen, (9) Dr. Frank Yang, (10) Dr. Michael Ye, (11) Dr. Jerry Wang, (12) Prof. Dr. Yukui Zhang, (13) Dr. Chao Yan (14) Dr. Yan-Bo Yang.
Section 2. Terms of office
There are no limited terms of office for the Executive Committee Members as long as being active in the Association’s activities and affairs with contributions. However, the Committee Member status shall be automatically dropped and the member will be subsequently removed from the Committee if the Committee Member does not participate in at least 3 consecutive Committee activities and/or meetings without prior excuses.
Section 3. Duties
- The Executive Committee shall be a standing Committee of the Association and have the responsibility for planning various gathering meetings and establishing policies and such other activities necessary to meet the objectives of the Association.
- The Executive Committee shall fill any vacancy occurring among its officers. If the office of President becomes vacant, the President‑Elect shall serve for the remainder of the term. Such service shall not affect such person's eligibility to become the President of the Association in the next term. In the event that the office of President becomes vacant when the office of President‑Elect is also vacant, the Executive Committee shall take action to fill both vacancies.
- The Executive Committee shall have the responsibility and authority to elect, change, and remove any officers if necessary.
Section 4. Meetings
- The Executive Committee shall hold at least one meeting a year for the purpose of planning activities and following up with any Association issues. Additional meetings may be called as needed by the President or by mutual consent of the Committee Members with a proper advanced notice. Due the wide geographic distribution of the Committee Members, it is more proper to have conference call meetings. Meetings with some Committee Members physically present may be held whenever it is possible.
- If a seated member of the Executive Committee cannot attend the scheduled meetings, he/she may deliver absentee votes, inputs, and comments through emails and/or other means to the Committee.
ARTICLE V: Officers
Section 1. Officers
The officers shall be President, Secretary, and Treasurer. The officers shall have the responsibility to administer and execute the activities of the Association within the framework of the policies established by the Executive Committee.
Executive Committee Officer List:
Name: Yan-Bo Yang, Ph. D.
Title: Director, Pharmaceutical Development
Organization: B.Braun Medical Inc.
Address: 2525 McGaw Ave, Irvine, CA 92606, USA
Fax: (949) 660-2730
Name: Helen Gu, MBA
Title: Vice President, Sales
Organization: Sepax Technologies, Inc.
Address: 1 West Burgess Drive, Piscataway, NJ 08854, USA
Telephone: (732) 469-9481
Fax: (732) 469-0333
Name: Michael Ye
Title: Manager, Research & Development
Address: Supelco Park, Bellefonte, PA 16823, USA
Telephone: (814) 359-5463
Fax: (814) 359-5459
Section 2. Eligibility
The President, President‑elect, Secretary, and Treasurer are elected by the Executive Committee from the current Executive Committee Members who has served in the Committee for at least 2 years.
Section 3. Terms of Office
The terms of the Association officers shall be for 2 years. If it is necessary, one can continue serving the same position for another term with the approval of the Committee. No individual can hold more than one elected position within the Association at any time. The term of office will begin with the gathering meeting at HPLC conference or other determined major conferences.
Section 4. Duties and Privileges of Officers
- The President shall be the principal executive officer of the Association and shall:
- Be responsible for all the business and affairs of the Association between meetings of the Executive Committee and in accordance with its policies;
- Shall call regular and special meetings as needed;
- Coordinate the planning, organizing and conducting different activities and gatherings; and
- Preside (or delegate to other Committee Members) at all meetings of the Executive Committee and gathering meetings.
- The Secretary shall:
- Record and distribute minutes of all meetings of Executive Committee to Committee members;
- Assist the Executive Committee with mailings and related items for all the activities if needed;
- Maintain an accurate membership roster of the Association;
- Prepare needed materials for gathering meetings and Committee Meetings; and
- Apply and maintain the non-profit organization status for the Association.
- The Treasurer shall:
- be in charge of the Association's finances according to the financial guidelines set forth by the Association;
- Be responsible for the collection of registration fees, sponsors’ contributions and other monies due to the Association, and for all disbursements approved by the Executive Committee, and keep an accurate record thereof;
- Submit a periodic financial report to the Executive Committee detailing all financial transactions and the financial condition of the Association; and
- Process any needed documents to IRS when it is necessary.
- The past officers have the privilege and honor to be mentioned and listed in any appropriate Association’s document and/or website.
ARTICLE VI: Nominations and Elections
Section 1. Nominations
Any Committee Member can nominate the President‑Elect, Secretary, Treasurer, and Executive Committee members at large.
Section 2. Elections
The elections will be conducted by the Executive Committee with a more than 60% votes or with higher votes.
ARTICLE VII: Dissolution
Section 1. Mandatory Conveyance
In the event of voluntary dissolution of the Association, and after the discharge of all debts and obligations, settlement of any remaining funds and property of the Association shall be determined by the Executive Committee prior to the dissolution. Said conveyance shall be made within sixty (60) days after the decision made.
ARTICLE VIII: Amendments to the Bylaws
Any amendments to the Bylaws of the Association will be made with the approval of the Executive Committee.
Section 1. Proposals
Amendments to these Bylaws may be proposed by actions of the Executive Committee or by petition to the Secretary.
Section 2. Notification
The Secretary shall provide copies of all proposed amendments as well as any explanations, pro or con, to the Executive Committee. Proposed amendments should be received by the Executive Committee for consideration thirty (30) days prior to the scheduled meeting date.
Section 3. Approvals
A 60% vote of the Executive Committee members voting on a proposed amendment to these Bylaws shall be necessary for approval.
ARTICLE VIIII: Actions of the Association
No act of the Association or its members shall be considered an act of the Association unless expressly authorized, ratified, or affirmed by the Executive Committee.
Approved by all committee members May 11, 2008
All Committee Members: